Information and Why It Is Used
Karks Contracting collects your name, contact details, company (if applicable), project type and address, mailing address, offer and privacy acknowledgement, and—if you proceed—your initial deposit date, project subtotal and contract total, deposit amount, and optional payment reference. Karks uses this information to receive and administer your application, check eligibility and payment against business records, prevent repeat claims, contact you about the claim, verify and record the reward, and mail an earned card and voucher. The required information is limited to those purposes. Applying does not sign you up for unrelated marketing.
Please do not submit bank credentials, full payment-card numbers or PINs, or information about people who are not involved in the project. Do not send payment receipts or other sensitive documents through this form.
Where Information Is Processed
The application and deposit details are processed by the Cloudflare services that host this website and its database, and are copied to Karks' private Growth app for claim administration. Google processes transactional emails sent through Karks' business Gmail account; the promo connection is used to send these emails and check the sender profile, not to import customer inbox messages. Karks staff with a need to administer the promotion can access its records. Karks will review and delete promo sent-message copies from Gmail manually under this retention schedule, subject to accounting, legal and dispute holds; the current Gmail authorization cannot perform mailbox deletion. A postal carrier receives the delivery name and address only when Karks mails an earned reward.
Retention and Deletion
Unsuccessful, withdrawn, or abandoned promo records—including the identifiers used to prevent repeat applications—will be deleted 12 months after the campaign and any related open claim have closed. A scheduled cleanup removes eligible records from the promo database. The private Growth app removes its promo copy on its next successful daily sync; if the local app is closed at that time, it will do so after the app next runs and syncs. For a verified claim, Karks will keep only the promo and payment records needed for accounting, legal obligations, or an unresolved dispute. Once the reward voucher expires, Karks removes direct contact and address details from its promo database and Growth copy while retaining the minimum transaction record. Records needed to support a business transaction will be kept for the applicable record-keeping period, generally six years from the end of the applicable tax year; after that period, promo-specific records will be securely deleted unless a legal hold or another legal requirement applies. Promo sent-message copies in Gmail are reviewed and deleted manually on the applicable schedule because the current authorization only permits sending and sender-profile checks. Service providers may retain technical backups or logs under their own retention practices.
Your Requests and Contact
You may ask Karks to provide access to or correct your information, or ask a privacy question, by emailing [email protected] or calling 289-260-9288. Karks may need to keep records where required for accounting or legal purposes, or to resolve a dispute.
This notice applies to the New Client Promo. The application is not open until Karks has put the retention and deletion procedures described here into operation and completed its launch checks.